New IRP Account – Global Multi Services

DOT compliance is a top priority in the trucking industry and was put in place by the United States Department of Transportation. Some of the compliance include obtaining IFTA License, MC Authority, IFTA Registration, IFTA Decal, IRP Plates, and IFTA Permit. This set of rules governs all aspects of commercial vehicles to ensure the safety of trucks, drivers, and the general public.

Compliance is taken seriously as DOT truck inspections and other enforcement measures are constantly in play. Therefore, trucking companies must be familiar with the intricacies of compliance.

Agencies such as the Federal Motor Carrier Safety Administration aim to ensure trucking companies and drivers conform to safety requirements and other guidelines that affect the trucking industry. Hence, trucking companies must stay on top of regulatory changes, file IFTA Fuel tax services, IFTA Quarterly Fuel Tax Return, and monitor their compliance scores to operate and grow a successful business.

In this blog, we’ll outline some valuable tips for maintaining and monitoring your regulatory compliance to avoid penalties and other enforcement actions that can impact the growth of your business.

WHAT COMPLIANCE ENTAILS

DOT compliance has a set of rules and regulations that trucking companies need to know. The rules can be divided into two categories.

FLEET COMPLIANCE

Fleet compliance involves ensuring every vehicle in your fleet is registered with the Department of Transportation. Having a compliance requirement makes it easier to review compliance mandatories. It also ensures you never miss any regulation. Creating well-detailed and relevant DOT compliance for your operations helps you avoid penalties. Here are a few DOT compliance guidelines to consider:

Guidelines for fleet compliance:

Have a current copy of the Federal Motor Carrier Safety Administration regulations at all times
Document your result for pre-trip and post-trip inspection of all vehicles.
Truck and trailer routine maintenance program and document all activities
All trucks and trailers must have an official DOT registration number
A detailed record of incidents that occur on the road

DRIVER COMPLIANCE

Driver compliance is for drivers driving DOT-registered motor vehicles. Having a compliance list ensures nothing falls through the cracks.

Guidelines for drivers’ compliance:

Ensure your driver has a copy of the Federal Motor Carrier Safety Administration regulations
Have a signed agreement from each driver that they have read and understood their responsibilities according to the FMCSA rules
Record of driver qualifications and their safety history.
Record all hours of service of each driver working for you.
Complete drug testing for each driver and retain documentation before employing them.
Organize random drug testing for all your truck drivers and record the results
Perform drug and alcohol testing according to DOT regulations for all trainers and supervisors.

VEHICLES THAT NEED DOT COMPLIANCE

Not all commercial motor vehicles require DOT compliance. DOT compliance is only mandatory for commercial motor carriers that must register with the Department of Transportation and have a USDOT Number.

They include the following:

Vehicles transporting hazardous material or other materials as specified by the Department of Transportation.
Vehicles transporting more than eight passengers in exchange for compensation (including the driver)
Vehicles transporting more than fifteen passengers. (Including the driver)
Vehicles operating with a Gross Vehicle Weight of 10,001 pounds or more

GET FAMILIAR WITH IFTA AND IRP

Trucking companies operating across state lines or planning to in the future must understand the eligibility, requirements, and compliance of IFTA and IRP. Each agency’s purpose is mandatory to stay compliant, and knowing about their roles, regulations, and policies is key to a successful trucking business.

WHAT IS IFTA?

IFTA Is an agreement between the lower 48 states in the United States and 10 Canadian provinces.

For years, motor carriers applied for state licenses and file fuel taxes with each state based on fuel purchased and consumed within each jurisdiction. But the process was highly tedious and inefficient. So, multiple states in the United States come together to form IFTA.

This cooperative agreement simplifies the requirements of motor carriers. IFTA filing allows motor carriers to use a single license and file IFTA Renewal and IFTA Fuel Tax Return through their base jurisdiction.

IFTA FILING

Processing IFTA Licensing and Renewals can be time-consuming and tiring as it requires much paperwork and figuring out how much you owe in taxes. You can also get bogged down with the filing and may not fully understand how it works.

Handling it yourself can lead to filing mistakes that could cause costly fines and red tape. You can avoid all these by seeking IFTA filing assistance from Global Multi Services. Stop worrying about making mistakes or submitting inaccurate information. We have experience with IFTA Permitting Service and will take care of the details for you.

WHAT IS IRP?

The International Registration Plan manages the registration and collection of apportioned fees from commercial motor vehicles traveling in two or more jurisdictions. The agency improves interstate business by encouraging the use of United States highway systems.

ARE YOU STAYING IN COMPLIANCE?

Tucking companies should review their DOT compliance regularly to ensure they are meeting or exceeding the minimum standard. Not meeting the DOT requirement could result in a costly fine and license revoking. Most importantly, it could put drivers and other road users at risk of accidents, injuries, or death.

THE BOTTOMLINE

Trucking companies should prioritize creating systems to optimize operations. Staying on top of regulatory changes, organizing training for drivers, and implementing strict rules to streamline regulatory compliance for drivers will make their trucking business stay compliant in the industry.

Stop worrying about filing mistakes and paying fines. Let Global Multi Services take over your FTA Fuel tax services. We will get your IFTA Licensing and Renewal done correctly and on time.

Every year, many truck drivers go to the IRP offices and wait for hours just for their IRP renewals. In many cases, the processing is being delayed and they are penalized which often keeps them off the road for some time. Luckily for you, Global Multi Services have compiled everything you need to know about IRP Plate Renewal to save you from all these predicaments.

What Does IRP Mean?

The form full of IRP is International Registration Plan and it is an agreement established between ten provinces in Canada and all the states in the US except Alaska and Hawaii. The agreement allows the payment of fees from vehicles traveling across one or more states or provinces. The fee varies from one state to another and is calculated based on miles travel in each state and the weight of the vehicle.

How To Register For IRP

IRP registration allows you to travel across different states and provinces and the required documentation varies from state to state. Therefore, you need to reach out to your base state or province for further information.

Your base state or province is where your vehicle is registered. This means before you can register for IRP, your business must be registered in the state or province with an address, name, listed telephone number. Also, all your operational records must be registered in this state or province.

Procedure For IRP Plate Renewal

The IRP Plate is valid for one year, which means you have to renew it every year. Months or weeks before your IRP Plate expires, the state your vehicle is registered will send you a renewal notice. The deadline for renewal is often written on your IRP card and it varies from one state or province to another. The IRP Plate Renewal process often takes 30-60 days depending on your base state. Therefore, you need to register early to avoid penalties.

After registering for your IRP Plate Renewal, you will receive a billing notice from IRP stating all the information about your mileage reporting. It also includes all your penalty information on every state or province and the renewal schedule. It is important to go through the billing notice and ensures all the information is correct. If you notice any mistake, you can contact the IRP offices for proper correction.

The documents you need for your IRP Plates Renewal includes:

Revenue International Registration Plan ( Schedule B)
Heavy Highway Vehicle Use Tax Return
A valid copy of the processed title or application for the title if vehicle ownership has changed.
Federal Schedule 1 (For vehicle registered at 55,000 pounds or more)
A valid copy of the Authority Lease Agreement if the vehicle is not registered in your name.

Who Are Eligible For IRP Renewal?

Before you are eligible for IRP Plate Renewal, you must first be qualified to register for IRP in your state or province. This means you have proof of permanent place of business in the state or province and your commercial vehicles meet the requirements of the base state or province.

The IRP is not an unknown abbreviation as it involves international in its name. But still, many may not know about the working and history of IRP and, especially, if you are a trucker who operates interstate and across borders for commercial purposes, you must know and understand the detailed working of the IRP. This blog talks about the IRP and IRP Registration in detail, which would involve its history, eligibility, and jurisdiction, and how Global Multi Services can help you file and register for the IRP efficiently.

What is an IRP?

The IRP stands for International Registration Plan, and it has been signed between the forty-eight states of the US, Districts of Columbia, and ten Provinces of Canada. The agreement was signed to give recognition to each participating jurisdiction by all the participating jurisdictions. Because before the establishment of the IRP, truckers, or the owners and operators of CMVs, used to pay taxes to each jurisdiction which they pass through while traveling interstate or across borders. Since the introduction of the IRP, the owners only have to register in their base jurisdiction, or one of their neighboring states, if their state does not recognize IRP, plus they have to keep the record of their travel details of the States that they traveled through. After registering in your base jurisdiction for IRP, all you have to do is pay taxes to your base jurisdiction annually, and it will automatically pay the apportioned taxes to the states you traveled through.

History Of IRP

IRP has a long history, but all backstories of IRP might become irrelevant here, so I have mentioned just the relevant ones. I am going to tell you just the most important events from the history of IRP, which might help you understand the IRP a little better.

Though the history of IRP starts from the year 1968, the vital developments towards the formation of IRP, started from 1972 and on-wards. In 1972, an Ad Hoc Committee named ‘the National Proportional Registration’ was formed at the 1972 AAMVA International conference. Then in 1973, the ‘National Proportional Registration’ was renamed as the ‘International Registration Plan’. In 1974, IRP became international when Alberta became the first Canadian province to sign it. At last, in 2011, the IRP became an independent entity, no longer chaired by the AAMVA.

Who has to register for IRP?

The following classes of vehicles that travel interstate and across borders for commercial purposes have to register for IRP:

Vehicles that have a gross vehicle weight of more than 26,000 lbs.
Vehicles powered by three or more axles.
And, Vehicles that contain two axles and have a gross vehicle weight of 26,000 lbs and more have to register for the IRP.

There are also some exceptions to these categories, like government-owned vehicles, recreational vehicles, and vehicles displaying restricted plates.

How Global Multi Services will be helpful

Global Multi Services has more than fifteen years of experience, serving truckers and trucking companies with all kinds of trucking permit and filing services. Applying and filing for an IRP account is a complex process and requires strong calculative and meticulous skills, and the experts at Global Multi Services are indeed known for such skills. And not only that, but Global Multi Services will also help your annual IRP Renewal, IRP Registration, along with various other trucking permit services.

Older Posts

New IRP Account /

WHAT TRUCKING COMPANIES NEED TO DO TO STAY COMPLIANT WITH THE DEPARTMENT OF TRANSPORTATION REGULATIONS

IRP Renewal: Everything You Need To Know About IRP Plate Renewal

What Does IRP Mean?

How To Register For IRP

Procedure For IRP Plate Renewal

The documents you need for your IRP Plates Renewal includes:

Who Are Eligible For IRP Renewal?

IRP Registration: All About IRP And Its Registration

What is an IRP?

History Of IRP

Who has to register for IRP?

How Global Multi Services will be helpful

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